Feb 10, 2017
Job Title: Transport Scheduler / Admin Assistant Location: Winchester Salary: £11,700 per annum (Full Time Equivalent £17,316.00pa) Closing Date: Thursday 2nd March 2017 Hours: 25 hours per week with flexibility Position: Part-Time Our client is a registered Charity. The Charity aim to be the difference that makes a difference in their local communities. Community led and people powered, the Charity works across sectors with community members to affect positive change and be a force for good. Job Role: The company requires a friendly person to support the Transport Coordinator in providing an efficient, punctual, safe and high quality transport service for service users travelling to and from locations throughout Winchester and further afield. You will assist the Transport Coordinator to develop and to maintain robust internal booking systems and marketing services. Key Responsibilities: - You will be responsible for managing all aspects of administration at the Winchester office ensuring the office environment is safe and suitable for effective working and that all equipment is in good working order. - Work with the Transport Coordinator to ensure drivers and vehicles have up to date run sheets and relevant information to help them deliver the service in a safe and timely manner. - Retain accurate records of driver licensing, ID, training and DBS checks ensuring all driver training is kept up to date in accordance with legal and compliance and best practice. - Retain records of audits and assessments of the condition of passenger restraints and other safety equipment. Ensure annual audit of passenger restraints is carried out. - Retain accurate Risk Assessment records for all new and existing transport contracts/trips and work with Transport Coordinator to mitigate risks and ensure compliance with requirements as set out in contracts with HCC, WCC and other customers. - Maintain vehicle records including daily log sheets recording Driver's hours and mileage plus safety and vehicle checks, insurance details, log books (V5 registration documents), MOTs. - Receive and bank Dial a Ride and Shopmobility income on weekly basis retaining accurate banking records for Finance Officer. - Contribute to finance reports and work with Transport Coordinator and Head of Transport Services to review financial performance. Help to identify ways in which money can be saved or operations delivered more effectively and efficiently. - You will be responsible for overseeing all bookings and in doing so should communicate in a professional, constructive and non-discriminatory manner with customers, drivers, service users, carers and members of the public, where necessary referring concerns or complaints to the Transport Coordinator. Person Specification: Experience/Knowledge; - Evidence of a continuum of learning - Of team working - Of administration - Of working on own initiative and under pressure Skills & Abilities; - Listening skills - Good IT skills - Good communication skills - Good numeracy skills - Driving licence and access to car Qualifications; - A good standard of education (e.g. GCSE's or equivalent including Maths and English) Please click the APPLY button and CHECK YOUR EMAILS for the link to the careers page. Candidates with experience or relevant job titles of; Office Administrator, Administrator, Admin Assistant, Administration Clerk, Admin, Business Administrator, Business Administrator, Secretary, Support Administrator, Business Support, Executive Assistant, Office Assistant, Personal Assistant, EA, PA, Office Manager, General Manager, Operations Manager, Personal Assistant, Administration Manager, Admin Manager, Office Coordinator, Logistics Assistant, Distribution Assistant, Logistics Coordinator, Warehouse Coordinator, Transport Coordinator, Logistics Supervisor, Warehouse Operations, Transport Supervisor, Stock Control coordinator, Supply Chain coordinator, Stock Control Supervisor, Business Administration, Office Management, Clerical Assistant, Plant Operator, HND, GNVQ will also be considered for this role.
Bluetownonline Ltd Winchester, Winchester, Hampshire, UK Full time